Application procedure for study abroad and exchange programmes

What steps do I need to take to get to Leiden?

How can I apply?

Study abroad and exchange students can apply online for admission to Leiden University.

If applicable, please make sure that you have been nominated by your home university for an exchange or study abroad period in Leiden. Our online application contains a nomination form that your home coordinator needs to fill in and sign.

Programme vs course application
Please note that as a study abroad or exchange student you apply for individual courses, and in this way create your own programme. This means that your academic background needs to be assessed for each specific course you wish to register for. Therefore, you will always need to apply for and be admitted to a particular course.
Your International Programmes Officer and Faculty Coordinator(s) will tell you more about this as they process your application. You can also talk to them if you have any questions about applying for courses. Once you arrive, you will receive information about how to register for the courses you have been admitted to.

When can I apply?

Please submit the online application for exchange and study abroad students by:

  • 1 April for enrolment in Semester 1 (September–December/January)

  • 15 October for enrolment in Semester 2 (January/February–June).


How long will it take to process my application?

About six weeks, although please bear in mind that processing times vary. You can keep track of your admission status via the online application system. If several weeks pass without any updates, please contact us.

What steps do I need to take to get to Leiden?

The following overview explains the steps you need to take before we can welcome you to Leiden. It shows you exactly who to contact for each step, when you can expect to hear from us and how we will keep you updated.

Actions to be taken by you:

Actions to be taken by the Admissions Office:

1. Submit your application

Please make sure you've included all items on the checklist in your online application.



2. Confirm receipt by email

You may be asked to provide additional documents if something is missing. If your file is complete we will proceed to step 4.

3. Submit any additional information required

This may include items on the checklist or information on the courses you would like to take.



4. Forward your file to the faculty

The faculty will evaluate your file. If you are applying for courses at multiple departments/faculties, your file will be assessed by each department/faculty. We will contact you as soon as a decision has been reached.


5. Send you an admission offer by email

The admission offer will tell you exactly which courses you have been accepted for. This letter also contains information on accommodation and, if applicable, immigration requirements.

6. Respond to the admission offer

Please complete the form in the offer letter, then sign, scan and send this form back via email to confirm your participation in the programme.



7. Send you information on immigration  

At this stage you will receive further information on the immigration formalities before and after arrival (entry visa (MVV) and/or residence permit). Consult our visa pages if you want to check whether you require a visa or residence permit.

8. Prepare your entry visa (MVV) and/or residence permit application (VVR)  

If applicable, please send us copies of your passport, antecedents certificate, housing confirmation and a financial statement.



9. Apply for your entry visa (MVV) and/or residence permit (VVR)

After we have received your deposit and all necessary documents, we will apply for an entry visa (MVV) and/or residence permit (VVR). You will receive an email explaining how to collect your visa within roughly four weeks. Residence permits will be issued after you arrive.

10. Pay your housing fee

If you would like us to help you find accommodation, you will need to pay a €350 housing fee and complete the online housing application. Visit the student housing website for more information.
If you plan to arrange your own housing, please continue to step 13.



11. Email accommodation offer

If we receive your housing fee and application before the deadline, the Housing Office will email you an accommodation offer.

12. Respond to the accommodation offer

Make sure you confirm with the Housing Office if you wish to accept their offer before it expires.



13. Send pre-departure information

Before you depart for Leiden, we will send you an email detailing which documents to bring with you and where to go when you arrive. Please visit the pre-arrival information.


Last Modified: 25-03-2015